Prepare Files To Upload

Prepare Files To Upload

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Files need to be associated with a VBID before we can upload them. Upload will take the filename and attempt to use it as a VBID.
 
If the record's VBK type matches your file type, a green check will be displayed. The Title and VBK Type columns will populate. with the asset information.
 
If no VBID can be found, a yellow attention icon will be displayed.
 
If a VBID was associated but certain conditions were not met, a red alert icon will be displayed. We will discuss this in more detail below.
 
 
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To change the associated VBID, click the X button in the search field and type in your own.
 
If you type enough characters, the autosuggest dropdown will appear, providing you VBIDs to pick from. The search field will correct your input, adding capitalization and dashes where appropriate.
 
Clicking on a VBID from the field will attempt to associate your file with the VBID.
 
 
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Clicking the yellow icon will provide a manual association step for the VBID you typed in, if you wish to use that method instead.
 
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For help troubleshooting items that have not met Upload's requirements, hover over the red text or click the red icon.
 
In the first row, the file type is an ePub but the VBK selected is a PDF. File type and VBK type must match for a build to continue.
 
In the second row, the VBK type is PBK. PBK records are locked in our system, and unable to be updated any longer.
 
Make the corrections you need on these records, whether it be changing the VBID or removing the file and adding the correct one.
 
 
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You can use the Delete button on the left to remove files from the table.
 
The Clear All button will wipe the table completely. Progress will not be saved.
 
 
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You can choose what actions to take on your files from the Action dropdown.
 
For all approved VBID matches, "Build as VBK" will be chosen by default. You may have to manually select this option if you have edited the associated VBID at all.
 
PDF and ePub files can also be sent to your Backlog for 10 days, to be associated with a VBID later. This workflow is useful for when a file is ready but metadata has not yet been finalized.
 
Selecting Ignore from the dropdown will cause the file to be overlooked when an upload is triggered.
 
 
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Finally, check the checkbox on the right to select a file for upload. Clicking the checkbox will lock down the Action and VBID columns for that row, eliminating the chance for accidental edits.
 
On smaller screens, you may need to scroll to the right to see this column.
 
Once one or more boxes have been checked the Upload button will become active.
 
Any files not checked off will be removed when you click Upload.
 

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