Content Files FAQ
Find answers to common questions about Content Files and Upload below.
Question | Answer | |
I am dropping files into the upload tool but I don't see them on the table. |
Your files may not be of a supported filetype. The upload tool only supports PDF and ePub files for content and XLS and XLSX files for metadata. Additionally, your files may be too large for the upload tool to handle. The upload tool will only support files up to 1.25GB. For more information, contact your customer success manager. |
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My VBID is marked with a yellow caution icon. |
Upload is unable to find the VBID specified. There may be a few reasons for this:
Clicking the caution icon will attempt to associate your search term with an existing VBID. If found, the icon will switch to a green check. |
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I can't find my VBID when I type it into the search box. |
Manage’s upload page is unable to find the VBID specified. There may be a few reasons for this:
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My VBID has been marked with a red exclamation icon. |
A VBID was found for this file, but other circumstances will prevent you from submitting this file. There may be a few reasons for this:
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My VBK type is showing up with red lettering. |
A VBID was found for this file, but other circumstances will prevent you from submitting this file. There may be a few reasons for this:
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My VBK type is Unknown but a VBID was associated in the search box. | A VBID was found for this file, but other circumstances will prevent you from submitting this file. Normally, Unknown is reserved for when there is no VBID in the search box. However, this VBID may be out of distribution or in limited distribution. Double check the Manage record to see this record's distribution status. | |
The only option I have in the Action dropdown is Ignore. |
Only files with valid VBID associations are allowed to be submitted. If the VBID is out of distribution, is one of our locked VBK formats, or if the VBK Format and File Type do not match, no other actions will be available. You can leave this row set to Ignore or remove it from the table using the Delete button. |
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Why do I need to click the checkbox to select a file for upload? Why can't I simply drop files and hit Submit? | Accidentally uploading the wrong file to a VBID can have big effects on both your catalog and users of the problem title. In order to decrease the likelihood of error, we require users to click the checkbox after verifying their file associations and chosen actions. The checkbox acts as a user's final sign-off that all the information in the table is correct. | |
Why is there no Select All button? | Accidentally uploading the wrong file to a VBID can have big effects on both your catalog and users of the problem title. In order to decrease the likelihood of error, we require users to sign off on each row individually, by clicking the checkbox after verifying their file associations and chosen actions. | |
What happens to files I set to Ignore, remove from the table, or are removed during the upload process? | Don't worry, your files are still on your computer. Upload does not transfer any of your files (with the exception of metadata templates) until you click the Upload button. Simply drop your files onto the table again if you wish to upload them. | |
Why is the maximum number of files so low? |
Uploading through a web browser is generally slower than other file transfer methods, and has a higher likelihood of connection interruptions. To provide a smoother experience, we have limited the size of individual files to one that is manageable for both the user uploading and that user's internet connection. Additionally, over-large files translate to a poor user experience, especially on mobile devices with slow wireless connections and limited storage space. The end user experience always factors into decisions like these, and having a single title taking up much more than 1GB on a user's machine isn't in the user's best interest. If you are having trouble reducing the size of your files to comply with this guideline, please contact your customer success manager for assistance. |
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